Archives are valuable resources for discovering the history of individuals, families, communities, and organizations. But finding the right records can sometimes feel overwhelming. Where should you begin if you are looking for photographs, letters, manuscripts, maps, and legal documents? One useful place to start is the Manitoba Archival Information Network (MAIN). It is an online database that brings together descriptions of archival materials held by archival institutions across Manitoba. It provides researchers, students, families, and members of the public with a convenient approach to explore archival collections.
MAIN’s core strength is searching across many archives at once. Manitoba has many active repositories, such as the Archives of Manitoba, University of Winnipeg (UW) Archives, Centre for Mennonite Brethren Studies, and others. MAIN pulls their catalogued descriptions together, so you don’t have to repeat the same search several times across different websites. It’s also a practical starting point for genealogy and local history research. You can search by creator, subject, place, or language, which makes it easier to trace an individual, a family, or a community organization through the records they left behind.
To see how this works in practice, take the Imhof Family Fonds — a collection arranged and described by German-Canadian Studies (GCS) and UW Archives. It documents the immigration experience of the Imhof family from Germany to Canada. The records offer insight into family relationships, professional activities, cultural traditions, and communication between family members.
Step 1: Start with a Keyword Search
Imagine that you are interested in materials related to the family letters about immigration. You can begin by entering “family letters” into the MAIN search field. Look through the results and identify the title that is most relevant to your research. In this example, you would select: Imhof Family Fonds. It is identified by the reference code CA UWA 25.22 and covers records spanned from 1997–2024.
Step 2: Read the Fonds-Level Description
Once you open the fonds description, please start by reading the general overview. This section provides important context. It tells you who created or accumulated the materials, what the records are about, and what kinds of items are included. Archival research is not simply about finding individual documents. Understanding the creator’s background, why the records were created, and how they relate to one another can help you interpret them more accurately.
Step 3: Look at the Series
The Imhof Family Fonds is organized into three series: Photographs, Peter’s Work Documents, Family Letters. In this case, you’re interested in the last one. The series structure is particularly helpful, as it allows researchers to narrow their search down to the specific holdings they want.
Step 4: Pay Attention to the Reference Code
The reference code is another key piece of information. For the Imhof Family Fonds, it is CA UWA 25.22. This code identifies the fonds within the archival system and can be useful when communicating with the University of Winnipeg Archives. If you contact the archives about this collection, providing the fonds title with the reference code can help archivists locate the correct materials more efficiently.
Step 5: Check Access Information
It is important to remember that a description in MAIN doesn’t mean the original material is available online. In most cases, MAIN only helps you find a collection; you will still need to contact the archives to set up an appointment and go in person to view the records. Before reaching out, check the access information in the note area. Not every record is immediately available for public use. Some materials may have access restrictions due to privacy, donor agreements, copyright, or preservation requirements.
MAIN is a powerful tool, but it works best when researchers take the time to explore it thoughtfully: reading descriptions carefully, following links to detailed finding aids and looking through the different levels. If you are interested in family history, immigration, German-Canadian history, Manitoba communities, or another research topic, start your search with MAIN.
If you’ve got family papers worth preserving, please consider reaching out to GCS or UW Archives to ask about donating and how the process works. Your family’s story could be the next one added to MAIN!
–Juan Li, The University of Winnipeg
































